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Privacy Policy

Privacy Policy

Version uk-1.0 Ref e61f57b7 Approved

CheckOpss Privacy Policy

Last Updated: July 28, 2026

1. Introduction

Welcome to CheckOpss.

CheckOpss ("CheckOpss", "we", "our", or "us") provides a digital operations management platform designed to help organizations manage inspections, audits, checklists, maintenance activities, assets, evidence, reporting, and operational workflows.

This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you use:

  • CheckOpss Web Application

  • CheckOpss Mobile Application

  • CheckOpss Admin Panel

  • Related APIs and Services

By using CheckOpss, you agree to the practices described in this Privacy Policy.

2. Information We Collect

Depending on how you use the platform, we may collect the following categories of information.

Account Information

  • Name

  • Email address

  • Phone number (optional)

  • Company information

  • Job title

  • User role and permissions

  • Profile photo (optional)

Organization Data

Organizations using CheckOpss may store:

  • Company information

  • Departments

  • Locations

  • Teams

  • Assets

  • Equipment

  • Operational records

  • Inspection records

  • Maintenance records

  • Audit records

Usage Information

We automatically collect information such as:

  • Login history

  • Device information

  • Browser type

  • Operating system

  • IP address

  • Session information

  • Error logs

  • Application performance metrics

Mobile Device Information

When using the mobile application we may collect:

  • Device model

  • Operating system version

  • Application version

  • Device identifier (where permitted)

  • Push notification token

Location Information

If your organization enables location-based features, CheckOpss may collect GPS location only while performing operational activities such as inspections, maintenance tasks, deliveries, or field work.

Location collection depends on your device permissions and organizational settings.

Photos and Files

Users may upload:

  • Photos

  • Documents

  • PDF files

  • Evidence images

  • Attachments

These files are stored only for operational purposes within your organization's workspace.

3. How We Use Your Information

We use personal information to:

  • Provide the CheckOpss platform

  • Authenticate users

  • Manage accounts

  • Provide customer support

  • Synchronize data between devices

  • Improve application performance

  • Send operational notifications

  • Generate reports

  • Ensure platform security

  • Detect abuse or unauthorized access

  • Comply with legal obligations

4. Push Notifications

CheckOpss may send push notifications regarding:

  • Assigned tasks

  • Checklist updates

  • Audit reminders

  • Maintenance schedules

  • Workflow approvals

  • System notifications

You may disable push notifications through your device settings.

5. Cookies and Similar Technologies

Our web platform may use:

  • Session cookies

  • Authentication cookies

  • Security cookies

  • Preference cookies

  • Analytics technologies

Cookies help improve functionality, security, and user experience.

6. Data Sharing

We do not sell your personal information.

We may share information only with:

  • Your organization

  • Cloud infrastructure providers

  • Authentication providers

  • Notification providers

  • Analytics providers

  • Legal authorities when required by law

All third-party providers are expected to maintain appropriate security and confidentiality measures.

7. Data Security

We implement appropriate technical and organizational safeguards, including:

  • Encrypted HTTPS connections

  • Authentication and authorization controls

  • Role-based access control (RBAC)

  • Audit logging

  • Secure cloud infrastructure

  • Regular backups

  • Monitoring and security controls

However, no system can guarantee absolute security.

8. Data Retention

Personal information is retained only as long as necessary to:

  • Provide services

  • Meet contractual obligations

  • Comply with legal requirements

  • Resolve disputes

  • Maintain security records

Organizations may request deletion of their data subject to applicable legal obligations.

9. International Data Transfers

Your information may be processed in countries where our infrastructure or service providers operate.

Where required, we implement appropriate safeguards for international data transfers.

10. Your Rights

Depending on applicable laws (including GDPR, UK GDPR, and KVKK), you may have the right to:

  • Access your personal information

  • Correct inaccurate information

  • Delete personal information

  • Restrict processing

  • Object to processing

  • Request data portability

  • Withdraw consent where applicable

Requests may be submitted using the contact details below.

11. Children's Privacy

CheckOpss is intended for business and organizational use.

It is not designed for children under the age of 13 (or the minimum legal age applicable in your jurisdiction).

12. Third-Party Services

CheckOpss may integrate with third-party services including:

  • Authentication providers

  • Email delivery services

  • Push notification services

  • Cloud storage providers

  • Analytics services

Each third-party service has its own privacy practices.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically.

When material changes are made, we will update the "Last Updated" date and, where required, notify users through the platform.

14. Contact Us

If you have questions regarding this Privacy Policy or your personal information, please contact:

CheckOpss

Email: privacy@checkopss.com

Website: https://checkopss.com

15. Legal Basis for Processing (GDPR)

Where GDPR applies, we process personal data under one or more of the following legal bases:

  • Performance of a contract

  • Compliance with legal obligations

  • Legitimate interests

  • User consent (where required)

16. Multi-Tenant Data Isolation

CheckOpss is a multi-tenant platform.

Each organization's data is logically isolated from other organizations. Users can only access data belonging to their own organization, subject to role-based permissions configured by their organization administrators.

17. Audit Logs

To maintain security and accountability, CheckOpss records audit events such as:

  • User sign-in and sign-out

  • Record creation

  • Record updates

  • Record deletion

  • Approval workflows

  • Administrative actions

Audit logs are used solely for operational, security, compliance, and troubleshooting purposes.

18. Data Processor and Data Controller

For customer organizations:

  • The customer organization generally acts as the Data Controller for personal data stored within its workspace.

  • CheckOpss generally acts as the Data Processor, processing data on behalf of the customer in accordance with applicable agreements and laws.

For information processed directly by CheckOpss (such as account management, billing, and platform security), CheckOpss acts as the Data Controller where applicable.